supporting, developing and representing community groups,
voluntary organisations, social enterprises and volunteering

Volunteering Opportunity Details

  • Secretary to the Executive Committee
    with Dunfermline District Scouts

    Volunteer Opportunity No. VO65021 - Created/last updated: 04/08/2020



    Print
    Opportunity


    About this opportunity:Dunfermline District Scouts are looking for an organised and enthusiastic individual to act as Secretary to the Executive Committee. Below is a list of the key tasks involved:-

    Provide administrative support to the running of the Executive Committee, including dealing with incoming mail, writing and sending letters/e-mails to the appropriate third parties and organising relevant meetings of the Executive Committee.
    Work with the Chair of the Executive Committee to set meeting agendas and arrange meeting logistics for the Executive Committee.
    Take accurate and accessible minutes of Executive Committee meetings.
    Distribute agendas, minutes and supporting documents for Executive Committee meetings.
    Maintain accurate records for the administration of the District; including meeting minutes, census details, ownership of property and equipment, insurance and financial information.
    Ensure the safety and security of records maintained by the Executive Committee, complying with appropriate legal requirements.
    Communicate with the Executive Committee and relevant Scout Council(s).
    Prepare the appropriate administration for the Annual General meeting, including collating the Annual Report and Accounts for the Annual General Meeting.
    Be a full and active participant in Executive Committee meeting and activities.
    To uphold the responsibilities of an Executive Committee as outlined in the Scout Association's Policy Organisation and Rules.
    Contribute to the strategic aims and future development of the District.

    The Secretary may delegate some of these tasks to other members of the Executive Committee for completion, but they must maintain responsibility for their completion.

    Takes place:
    morningsafternoonsevenings
    Mondays
    Tuesdays
    Wednesdays
    Thursdays
    Fridays
    Saturdays
    Sundays
    Minimum age:18
    Maximum age:no upper age limit has been specified
    Training provided:Volunteer must complete Module 1 within 5 months of full appointment.
    Out of pocket expenses paid?
    Yes - It's also possible the Scouts will provide IT equipment which will help the individual carry out the role.

    Experience required:Strong organisational skills. Strong communication skills. Ability to work as part of a team. Able to think creatively and solve problems. Good IT skills. Ability to summarise financial information for different audiences. Willing to speak one's mind and listen to the views of others. Able to maintain independent and objective judgement.

    Restrictions on who can volunteer
    No restrictions were specified.

    Application process:Application Form; Induction/Training; Informal Chat; Interview; PVG membership required; References

    Taster available?No, not for this opportunity.

    Travel DetailsOpportunity takes place in Dunfermline.

    Saltire AwardThis opportunity is compatible with the Saltire Awards for volunteers aged 12-25.

    What Now?

    To enquire/register an interest in this opportunity call us (FVA) on 0800 389 6046, e-mail us, or fill out this form:

    Please tell us what age group you are in:
    Are you looking to improve your employability prospects by volunteering?    

      You can print these opportunity details.

    Go to main volunteering opportunities page

Suggest an update/report an error/enquire about this page

Other Opportunities

Here are some shortcuts to other, similar opportunities:

Type of volunteering: Committee Work
Opportunities which benefit Young People


Go to main volunteering opportunities page

What is volunteering?

Find out more about volunteering
View our introduction to volunteering page or contact us to find out more - our experts love helping people of all ages and backgrounds to become volunteers.

Register your opportunity
If you are an Organisation that would like your opportunity to be registered. You can do this by requesting a registration form here.

Help and Support

Call us to arrange an appointment
Give us a call on 0800 389 6046 to arrange an appointment to chat with our staff about what opportunities are available. Meetings can be arranged outside of the office in some cases.

Register with us
Fill out our registration form and a member of staff will then get in touch with you to discuss volunteering options to suit you.

Volunteering Bulletin

If you volunteer or you're interested in volunteering then sign up for our free e-mail bulletin for volunteers - it only takes a few seconds. We send out bulletins roughly every two weeks and you can unsubscribe at any time.