voluntary organisations, social enterprises and volunteering
voluntary organisations, social enterprises and volunteering
voluntary organisations, social enterprises and volunteering
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Office Administrator - Scottish Fisheries Museum Trust
Created: 15/03/2025
News/Events Category: Job VacanciesPost: Office AdministratorHours: 30 hours per week, worked over four daysSalary: £14.00 per hourLocation: Scottish Fisheries Museum, Anstruther
The RoleThe Office Administrator will be responsible for all aspects of office and facilities support while working directly with the Business Manager and a wide range of people including staff, volunteers, Board Members, suppliers, and contractors.
- Demonstrable experience of office administration is required
- Knowledge of Xero accounting software or similar is required
- Practical experience of website management, digital design, and social media marketing would be a distinct advantage
Main Activities and Responsibilities
- Maintain office filing system on and off-line
- Receive mail and distribute to relevant staff
- Deal with telephone and e-mail enquiries directly or by transfer to relevant staff
- Maintain office diary and coordinate bookings and room hire
- Maintain membership database
- Liaise with curatorial staff to coordinate group bookings and educational visits
- Processing of supplier invoices
- Processing and recording of daily takings and preparation for banking
- Maintain staff, volunteer contact details, and HR records including holiday records
- Prepare monthly payroll details
- Support the preparation and processing of Gift Aid claims to HMRC
- Collate and safely store all Board of Trustees documentation
- Set up and support Board meetings
- Retain suite of approved policies and procedures
This job description is a broad picture of the post at the date of preparation. It is not an exhaustive list of all possible duties, and it is recognised that jobs change and evolve over time. Consequently, this is not a contractual document, and the post holder may be required to carry out other duties to the equivalent level that is necessary to fulfil the purpose of the post.
Background
The Scottish Fisheries Museum was founded in the old fishing port of Anstruther, at a property known as St Ayles, as a trust and charity in 1969, to collect, record and interpret the history of the fishing industry in Scotland. The Museum has expanded to occupy several adjacent properties and holds collections of over 65,000 artefacts, including full size fishing vessels. The Scottish Fisheries Museum has accreditation as a National Museum and the entire collection is recognised as being of national significance. This includes the sailing vessel Reaper, moored at Anstruther harbour.
The museum is graded a four-star attraction by Visit Scotland and is a lead organisation in Industrial Museums Scotland. The museum has a small team of 19 paid staff, many of whom are employed part time, in curatorial, café, and visitor assistant roles. As a charity, overall responsibility lies with the Board of Trustees.
The Scottish Fisheries Museum Trust is a company limited by guarantee registered in Scotland (Co No 45381) and a Scottish Charity (SC006185). The registered office is St Ayles, Harbourhead, Anstruther KY10 3AB.
How to Apply
To apply please e-mail your CV and cover letter to [email protected]
The closing date for applications is 5.00pm Monday 31 March 2025.
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