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  • Scottish Fisheries Museum - Administrative Assistant

    Created: 20/06/2024
    News/Events Category: Job Vacancies

    Post: Administrative Assistant 
    Contract: Six-month contract with the possibility of extension
    Hours: 30 hours per week over 5 days 
    Salary: £12.00 per hour 
    Location: Scottish Fisheries Museum, St Ayles, Harbourhead, Anstruther, KY10 3AB

    The Scottish Fisheries Museum has a vacancy for an Administrative Assistant.

    The Administrative Assistant will support all aspects of office and facilities support while working directly with the Business Manager and a wide range of people including staff, volunteers, Board Members, suppliers, and contractors.

    The Role 

    The Administrative Assistant will have the following responsibilities:

    • Maintain office filing system on and off-line
    • Receive mail and distribute to relevant staff
    • Deal with telephone and email enquiries directly or by transfer to relevant staff
    • Maintain office diary and coordinate bookings and room hire
    • Liaise with curatorial staff to coordinate group bookings and educational visits
    • Processing of supplier invoices
    • Processing and recording of daily takings and preparation for banking
    • Maintain staff, volunteer contact details, and HR records including holiday records
    • Prepare monthly payroll details
    • Support the preparation and processing of Gift Aid claims to HMRC
    • Collate and safely store all Board of Trustees documentation
    • Set up and support Board meetings
    • Retain suite of approved policies and procedures

    How to apply 

    Click here for the job description. 

    Send a cover letter stating how your skills and experience will prepare you for the role and a CV with references to Michael Donald, Business Manager, at [email protected] 

    The closing date for applications is 5.00pm on Friday 05 July 2024. Selected applicants will be invited for interview during the week of 15 July 2024, date and time to be confirmed in advance in writing. 

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