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Lar Housing Trust - Office Administrator
Post: Office Administrator
Hours: Three days per week (09:00 - 17:00 Monday, Wednesday and Thursday)
Salary: 20,000 pro rata plus 2,200 pension contribution Location: Dunfermline
Lar Housing Trust is a Scottish Charitable Incorporated Organisation with its mission to build homes where people can put down roots and live affordably within their communities. Lar Housing Trust was set up in 2015 and has homes that are available at mid-market rent in villages, towns and cities across Scotland. Lar both builds these homes and also operates them once constructed, providing letting, factoring and repair services to our tenants.
Reporting to our Office Manager, you will take a lead role in managing all office-based administrative work. You will assist the team in all paperwork, handling of customer/supplier information liaising with our internal team and con-tractors and managing communications. Key accountabilities include:
Handling requests by telephone and e-mail.
Sorting mail and deliveries.
Reception duties and setting up of meeting rooms, including the provision of tea and coffee to visitors.
Preparation of documentation, including board materials and marketing documents.
Dealing with all office paperwork.
Maintaining excellent procedures with detailed documenting.
Role requirements include:
Previous experience in similar administrative role.
Good written and verbal English.
Understanding numeric data.
Good all-round administrative abilities.
Proficiency in Microsoft Office and Excel to advanced level.
Personal attributes include:
A resourceful person with high accountability standards, who is results driven, possessing problem-solving skills and a strong empathy with people.
Highly experienced administrative skills.
Self-motivated and self-starter.
Accuracy and attention to detail.
Excellent communication skills, both written and verbal.
Excellent computer and keyboard skills with high-level proficiency in Microsoft Outlook, Excel, Word, Power-point packages.
Efficient and adaptable.
Maintain calm under pressure, have a positive and flexible attitude.
Good organisation and prioritising skills.
Lar has a small, busy office team and this position will match only those who prefer this type of work environment. This is an office based role and home working will not be possible on a regular basis. The position will suit someone who thrives on variety, job ownership and accountability and who is able to work without supervision. This person is resourceful and self-driven, results orientated, able to motivate themselves, taking pride in a job well done and able to relate to others with empathy and patience. Apply by sending the most recent CV and covering letter to [email protected]. References will be required from the successful candidate.