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  • Secretary to the Executive Committee
    with Dunfermline District Scouts

    Volunteer Opportunity No. VO65021 - Created/last updated: 04/08/2020


    About this opportunity:Dunfermline District Scouts are looking for an organised and enthusiastic individual to act as Secretary to the Executive Committee. Below is a list of the key tasks involved:-

    Provide administrative support to the running of the Executive Committee, including dealing with incoming mail, writing and sending letters/e-mails to the appropriate third parties and organising relevant meetings of the Executive Committee.
    Work with the Chair of the Executive Committee to set meeting agendas and arrange meeting logistics for the Executive Committee.
    Take accurate and accessible minutes of Executive Committee meetings.
    Distribute agendas, minutes and supporting documents for Executive Committee meetings.
    Maintain accurate records for the administration of the District; including meeting minutes, census details, ownership of property and equipment, insurance and financial information.
    Ensure the safety and security of records maintained by the Executive Committee, complying with appropriate legal requirements.
    Communicate with the Executive Committee and relevant Scout Council(s).
    Prepare the appropriate administration for the Annual General meeting, including collating the Annual Report and Accounts for the Annual General Meeting.
    Be a full and active participant in Executive Committee meeting and activities.
    To uphold the responsibilities of an Executive Committee as outlined in the Scout Association's Policy Organisation and Rules.
    Contribute to the strategic aims and future development of the District.

    The Secretary may delegate some of these tasks to other members of the Executive Committee for completion, but they must maintain responsibility for their completion.

    Takes place:

    Training provided:Volunteer must complete Module 1 within 5 months of full appointment.
    Experience required:Strong organisational skills. Strong communication skills. Ability to work as part of a team. Able to think creatively and solve problems. Good IT skills. Ability to summarise financial information for different audiences. Willing to speak one's mind and listen to the views of others. Able to maintain independent and objective judgement.

    Restrictions on who can volunteer
    No restrictions were specified.

    Application process:Application Form; Induction/Training; Informal Chat; Interview; PVG membership required; References

    Travel DetailsOpportunity takes place in Dunfermline.

    What Now?

    To enquire/register an interest in this opportunity please call us on 0800 389 6046, e-mail us, or fill out this form:

    Please tell us what age group you are in:
    Are you looking to improve your employability prospects by volunteering?    

      You can print these opportunity details.

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Director, Trustee, Board/Committee member or Governor?!

Organisations have different names for the volunteers who are responsible for the running of the organisation - some are called Board members, some are Committee members, some may use the word Director for example. Broadly speaking, they mean the same thing - the people at the top who are ultimately responsible! These are important roles (for which training and support is available) and without volunteers at board level voluntary sector organisations could not exist.

Help and Support

Call us to arrange an appointment
Give us a call on 0800 389 6046 to arrange an appointment to chat with our staff about what opportunities are available - at Board/Committee level as well as operational opportunities. Meetings can be arranged outside of the office in some cases.

Register with us
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